Introducing Our New Insurances Tool: Simplifying Document Collection in Construction

The Need for a Digital Insurance Collection Tool in Construction

In the bustling world of construction, managing insurance documentation is a crucial yet often cumbersome task. As head and principal contractors juggle numerous projects across Australia, New Zealand, the UK, and Ireland, they must ensure that every subcontractor is adequately insured. The types of insurance required can vary, from Public Liability Insurance and WorkCover to Professional Indemnity Insurance and other region-specific requirements. The challenge is compounded by the sheer volume of subcontractors involved, each needing to submit and regularly update their insurance documents.

At 1Breadcrumb, we’ve listened to our customers’ feedback and identified a pressing need for a streamlined, digital solution to manage these documents efficiently. The traditional method of collecting, verifying, and storing insurance documents is not only time-consuming but also prone to errors and oversights. Recognising these industry challenges, we set out to develop a tool that simplifies and automates the process, ensuring that safety and compliance are never compromised.

How the Insurances Tool Works

Our new Insurances tool is designed with simplicity and efficiency in mind. Here’s how it works:

1. Generate a Link: The head contractor generates a unique link through the 1Breadcrumb platform.
2. Share the Link: This link is then sent to the subcontractor, who receives it via email or any other preferred communication channel.
3. Upload Documents: When the subcontractor clicks on the link, they are directed to a dedicated page where they can upload their insurance documents. The interface is user-friendly, allowing for easy drag-and-drop functionality.
4. Track and Notify: Once the documents are uploaded, the head contractor can access them instantly through the 1Breadcrumb platform. The tool can also track the expiry dates of these documents, sending automated notifications to notify the project team when renewals are due.

This straightforward workflow eliminates the need for back-and-forth emails and manual tracking, making the entire process more efficient and reliable.

See exactly how to use the tool in these tutorial videos ->

How It Improves Construction Safety Management

The benefits of our Insurances tool extend beyond mere document collection. By centralising all insurance and safety documents, the tool enhances overall safety management on construction sites.

1. Centralised Documentation: Subcontractors can upload not only their insurance documents but also other essential safety documents such as Safe Work Method Statements (SWMS), Safety Data Sheets (SDS), and Site-Specific Safety Plans (SSSP). This centralization ensures that all critical information is easily accessible and organised.
2. Real-Time Access: Head contractors can access these documents at any time, from anywhere. This real-time access is crucial for ensuring that all subcontractors are compliant and that the necessary safety measures are in place.
3. Expiry Notifications: The tool tracks the expiry dates of all uploaded documents, providing consistent reporting on which insurances have expired or are about to expire. This proactive approach helps prevent lapses in coverage and ensures continuous compliance.
4. Enhanced Communication: By simplifying the document submission process, the tool fosters better communication and collaboration between head contractors and subcontractors, ultimately leading to safer and more efficient project execution.

Integration with Procore: The tool integrates with Procore’s Documents tool, allowing head contractors to sync safety and compliance data directly into their central source of truth. This ensures that all safety documentation and compliance measures are tracked and managed seamlessly within the broader project management workflow.

Who It’s Available To

The Insurances tool is available to all 1Breadcrumb customers with an active subscription to the Subcontractor Documents module. If you already have this subscription, simply speak with your Customer Success Manager (CSM) to set up the tool in your Portal quickly.

For those who are not yet 1Breadcrumb customers, now is the perfect time to explore how our platform can revolutionise your construction projects. Book a demo with our sales team to see if 1Breadcrumb is the right fit for your business.

To learn more about the Insurances tool and how it can benefit your construction projects, visit 1Breadcrumb Insurances.

With the Insurances tool, 1Breadcrumb is once again leading the way in digitising construction site management, making safety and compliance easier and more efficient than ever before. Join us in embracing this innovative solution and take your construction projects to new heights of safety and productivity!